Moving offices can often be an exciting time for a business but it can also be a busy, stressful and an expensive one too. The first step is the planning – this can never be too detailed. Plan for every eventuality, then nothing can surprise you and you can be sure of a smooth office move. Remember, the longer the move takes, the more effort it will require, so planning really is everything.
The key for any business is keeping communications going without any interruption to customer service. iCS Communications have compiled a Moving Offices document covering your potential Telecoms and Internet considerations:
Plan in advance – migrating telecom lines and data services usually carry standard lead in times
Create a timetable and be prepared to be flexible as dates can change closer to the time
Check out the broadband service at the new office before you sign up. There are still some areas where fibre broadband is not available
Consider whether to keep your existing phone numbers, many businesses under estimate the cost of changing the number on all the stationery, website etc.
Think about call forwarding or caller redirect if you do keep your existing numbers to minimise dropped calls
Confirm the number and remember to activate call forward. At this stage it is worth conducting a review of your current system to ascertain whether it will be able to support the move as your business grows. For example, this might be a good time to consider switching to a hosted system
Think about the number of extensions you require for your office move and whether the system can support this.
Ideally, planning the installation well in advance and having a back-up plan will ensure your office move goes smoothly. This will leave more time to concentrate on other aspects of the move.
Please click here to access the iCS Communications Moving Office handy guide, it will provide you with some of the key points to consider when planning for your Telecoms and Internet services. Each point has a table where you can record information and add notes.
Please contact us at any time 0800 9 77 88 99.